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    2. School Office Mailing


    Dear School Office Colleagues,

    Happy November! We are grateful for you and all that you do for our Catholic Schools!

    November Goal: Help us "tag" the TEACHERS of RELIGION!
    Tagging a teacher of religion involves two steps...... identify employee position as TEACHER then assess grade level(s) and select subject: RELIGION. (Use the mighty pencil tool!) To verify the success of your your work, just
    click here. If you have any questions about how to do so, please contact Eugenia so she can assist you, or review the CSED Editing Tutorial 2018

    3 Helpful School Office Links at your fingertips!


    CHANCERY PARTNER HIGHLIGHT: The Archives Office
    Mission: We serve the information needs of the Church and civil communities by preserving and providing appropriate access to records documenting the history of the Catholic Church in Western Washington. Archival materials are maintained as evidence of our corporate and ministerial activities -- enabling continuity in decision making, supporting programs, and facilitating historical research. We also oversee the management of current diocesan records, and we assist parishes and schools in the administration of their own records programs.
    On October 25, 2018 Seth Dalby, Archivist, presented at the Principals' leadership Meeting about the importance of managing your local records well. The ppt and handouts from this meeting may be of assistance as you manage your school's local records. Please review: Records, Litigation, & HR PowerPoint

    2 important ARCHIVE OFFICE links:

    Archives and Records
    Records Retention Policies

    November Key Events:



    November School Office Checklist:
    -Mandatory State Compliance: Enrollment & Staff Reporting: The annual Enrollment and Staff report is due on November 15th. Please use your enrollment as of October 1st to complete this report. Please note that the State Board of Education is now the entity that controls this report, not OSPI. If you have questions about completing this report, or need a new EDS login, contact private.schools@k12.wa.us. Click here to access the EDS system. Click here for instructions on how to complete the report. Make sure you “Submit” both enrollment and staff reports—“Saving” does not submit the report to this office.
    - Review Safe Environment Plan and set dates for student participation (Virtus)
    - Safety Plan review and prepare emergency closures and notify all of procedures (See Snow Procedures)
    -Secure subs for GRACE teachers for January GRACE meetings.
    -Begin planning for registration and re-enrollment. Include family income and home language surveys in re-enrollment forms (also available in Spanish on OCS website).

    THANK YOU
    for your hard work to open wide the doors to our Lord, Jesus Christ!

    If we can be of service, please contact us!
    Sandy Barton Smith sandra.smith@seattlearch.org and/or
    Eugenia Geisel eugenia.geisel@seattlearch.org

    Augustine Institute
    Symbolon Video Library Study Guides - Proprietary Content - not for public distribution.
    This content is intended only for schools who have purchased their AI subscriptions.

    The OCS recommended order for using the Symbolon online series, Augustine Institute (AI) aligned to the Six Tasks of Catechesis:

    Task One: Promote Knowledge of the Faith
    (Symbolon Part One, Sessions 1 - 6)
    Part One - 1 - The Journey of
    ...
    Published on Oct-01-2018 02:25 PM
    1. Categories:
    2. School Office Mailing


    Dear School Office Colleagues,

    Welcome to October! Thank you for activating your school offices so efficiently to serve all of your school community! Just a reminder, Eugenia serves as administrative assistant and tracks key OCS databases including Frontline Applitrack, Aesop, and the CSED. If you have questions, surprises or concerns at any time, please email Eugenia Geisel at eugenia.geisel@seattlearch.org

    October's Goal: Update the CSED!
    This month we are are setting a goal of working with you all to clean up your personnel lists in the CSED. Please update your staff lists, and at a minimum please indicate Teachers of Religion. This is going to be important as we move forward with our Christ in the Classroom program Level 1 Catechetical Certification. Having updated information in your school's CSED will also help as we continue to transition to the new mycatholicschool.org website, as well as mailings such as this one and other communication channels. If you have any questions about how to do so, please contact Eugenia so she can assist you.

    3 Helpful School Office Links at your fingertips!
    1. Clock Hours - Some of you may be responsible to help the principal organize clock hour paperwork for professional development. clock hours are a wonderful gift for all teachers! Our wonderful Lisa O'Leary, has demysterified the clock hour process and made it super clear to follow! To learn more, please
    click here.
    2. October is SCHOOL SAFETY Month
    and we have excellent resources to share to be mindful of all the ways to keep us all safe. Please
    click here.
    3. OCS POLICY MANUAL - School Policies
    - This link connects you with the 4 core sections of the OCS Policy Manual.


    CHANCERY PARTNER HIGHLIGHT
    : The Office of Property and Construction
    http://www.seattlearchdiocese.org/Archdiocese/Property/default.aspx
    The mission of Property and Construction Services is to provide professional expertise in the areas of construction management, property purchases and sales, facilities maintenance and operations in support of the Archbishop's goals for the Catholic Church of Western Washington.


    Toll Free: 800-809-4923
    Fax: 206-382-4266
    Website: www.seattlearchdiocese.org/property
    Mailing Address: 710 9th Ave, Seattle, WA 98104-2017


    October Key Events:



    October School Office Checklist:
    – Fulcrum Tuition Assistance Grants Program
    – Christ in the Classroom Retreats occurring locally – October 12
    – Fall School Data Collection (NCEA) Launches Sept. 17 and due October 1
    – OSPI – DOH Immunization Reports:
    All private schools and licensed preschools must report the immunization status of students by Nov. 1 each year per state law (WAC 246-105-060). Access the current report form here.
    – OSPI Compliance: Enrollment & Staff Reporting:
    The memo is emailed near the end of September; Application opens early October and will closes mid-November; Use enrollment as of October 1; all instructional staff and head of school must be reported; Make sure you “Submit” both enrollment and staff reports—“Saving” does not submit the report to this office. (Use EDS system – EDS (https://eds.ospi.k12.wa.us/login.aspx)
    – Principal Leadership Meeting October 25 – Make sure your principals register and attend

    THANK YOU
    for your hard work to open wide the doors to our Lord, Jesus Christ!

    If we can be of service, please contact us!
    Sandy Barton Smith sandra.smith@seattlearch.org and/or
    Eugenia Geisel eugenia.geisel@seattlearch.org

    The Christ in the Classroom Foundation (CIC Foundation) is required for ALL Catholic school administrators and teaching faculty (PreK - 12) annually. The CIC Foundation is intended to be a starting point, not a destination, rather a catechetical foundation for all Catholic schools. The CIC Foundation invests in the school administrators and the teaching faculty of the school community to ...
    Published on Sep-03-2018 09:18 AM
    1. Categories:
    2. OCS - Catholic Identity

    Friday, October 12th is the designated archdiocesan day for the CIC Foundation LOCAL Retreats!
    The Great Mysteries: A Sequel – Seattle, Veni Foras!!

    The following core materials and resources are attached to assist you and your CIC Leadership team, ...

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