• OSPI- Private School Annual Approval - Action Required by June 10

    The OSPI bulletin providing information/directions for completing the Private Education Approval (standard certificate of compliance) in the EDS system was emailed to all approved private schools on April 29. The application will open in EDS on April 30.

    We encourage you to complete the application by June 10 for submission to the State Board of Education for approval at the July Board meeting. Applications completed after June 10 will be submitted to the September Board meeting for approval.


    TO: Educational Service District Superintendents
    Private School District Superintendents
    Private School Administrators
    FROM: Randy I. Dorn, State Superintendent of Public Instruction

    Private School Annual Approval for 2014–15 School Year

    For assistance, do not hesitate to contact:
    Laura Moore, Private Education Program Coordinator

    Office of Superintendent of Public Instruction
    Phone: (360) 725-6433 (Option 1); Email: laura.moore@k12.wa.us
    TTY: (360) 664-3631

    Each spring, the chief administrators of private schools seeking State Board of Education approval for the following school year must file a State Standards Certificate of Compliance with the Office of Superintendent of Public Instruction (OSPI). The request for annual approval must be received electronically in the Education Data System (EDS) on or before June 10, 2014.

    Please follow these instructions carefully in order to submit your request for private school annual approval.

    1.Log on to https://eds.ospi.k12.wa.us/login.aspx.
    2.Enter your username (email address) and password. If you do not have an account, contact Laura Moore (laura.moore@k12.wa.us or (360) 725-6433 [Option 1]).
    3.If you have misplaced your password, the system can send a temporary password to the primary email address listed in your EDS Personal Information by clicking the “Forgot your password?” link located under the “Login” button. Once received, login and the system will ask you to create a new, permanent password.
    4.After you have entered your username and password, click “Login.”
    5.Click the “My Applications” or “View My Applications” tab to view a list of the applications that are currently available to you. Select the “Private Education Approval” application. In order to complete this application, you will need your estimated student enrollment count for 2014–15 and total instructional hour offerings calculation.
    6.Please refer to the following descriptions for information on each piece of the application.

    Key Parts of the Application Form
    Listed below are key elements of the approval form.
    1.The “School District” field has been activated to show you in which public school district you are currently listed. If the district is incorrect, notify the OSPI Private Education Office, and staff will make the change.
    2.If during the year the name of your school has changed, there is a field for the name change. Clicking on the field will generate information on how to send a request to the OSPI Private Education Office via email or regular mail. The change will be made by OSPI staff.
    3.Secondary name and email address fields have been added for the person who will be filling out forms for the school. This person could be the administrator of the school or someone in the office who is responsible for filing the various forms required (renewal of approval, enrollment report, staff report, etc.).
    4.You will also see “Save” buttons at various intervals. These will allow you to save the information you have entered if you need to leave the application for some reason. The application will not be sent to us for review until the “Submit” button at the end of the form has been activated.

    School Contact Information
    Please verify that the contact information for your school is correct and make any necessary changes in the appropriate information boxes. If your school has changed locations, you must submit a new Health and Safety Inspection and Compliance Form (SPI B-475), as well as a new Fire Inspection and Compliance Form (SPI B-474). These forms are available at http://www.k12.wa.us/PrivateEd/Priva...plication.aspx. If during the year the administrator of the school or email contacts change, please notify the Private Education Office (Private.Schools@k12.wa.us).

    School Additional Information
    In this section, you will check the appropriate boxes that apply to your school.

    School Compliance Statement
    In this section, you will select the grade range from the drop down boxes, enter enrollment information, and verify that your school is in compliance with state laws and regulations that apply to private schools.

    Requests for an Exemption to the Definition of Credit in the High School Program
    Requests for an exemption to the definition of credit in the high school program are no longer needed. Schools with Grades 9–12 should develop written policies based on the new definition of a high school credit contained in WAC 180-51-050.

    WAC 180-51-050 redefines high school credit to mean, that in Grades 9–12 or the equivalent four-year high school program, or as otherwise defined in RCW 28A.230.090(4), successful completion, as defined by written school policy, of courses taught or satisfactory demonstration by a student of proficiency/competency, as defined by written policy.

    Recordkeeper Information
    Please enter the name, title, and email address of the person completing this application.

    Total Instructional Hour Offerings
    In this section, please calculate the total instructional hour offerings for your school as defined in WAC 180-90-112(4) and WAC 180-90-160(2)(a-b). School year calendars and daily schedules should be available upon request.

    Inservice Approval (Optional)
    Teachers, administrators, and educational staff associates issued continuing level certificates on or after August 31, 1987, are required to complete 150 hours of continuing education every five years. WAC 181-85-020 specifies all provisos relating to those persons who are required to participate in order to maintain their certification. One hour of continuing education will be granted for 60 minutes of approved inservice; 15 hours of continuing education will be granted for one semester of college/university academic credit; and ten hours of continuing education will be granted for one quarter of college/university academic credit.

    Private schools seeking approval as providers of programs that satisfy the continuing education requirement must check the appropriate box on the electronic application, then print and complete the Inservice Approval and Recordkeeping Form (SPI-1140) and mail it by July 10, 2014, to:

    Office of Superintendent of Public Instruction
    Office of Private Education
    Old Capitol Building
    PO Box 47200
    Olympia, WA 98504-7200

    This form is also available at http://www.k12.wa.us/PrivateEd/Priva...plication.aspx.

    Once a school has been approved as an inservice provider, it must comply with all provisions of Chapter 181-85 WAC when offering approved clock hours. This includes keeping inservice records for seven calendar years from the date of each inservice education program offered and be subject to selective OSPI site visits.

    Further information regarding the continuing education requirement and a copy of WAC 181-85 may be obtained from the OSPI Professional Education and Certification website at http://www.k12.wa.us/certification/TeacherMain.aspx and http://www.k12.wa.us/certification/Resources.aspx.

    Approval Process
    Once you have completed the electronic form, make sure to click “Submit” at the end of the application. For July State Board approval, the application must be completed by June 10, 2014.You will not be able to submit the final application if there is missing information. If this is the case, your application will show up with instructions in red regarding the incomplete parts.

    Upon successful completion, you will receive a message in blue at the top of your application that states, “Your application has been accepted! You can print it for your records by clicking the ‘Print Friendly’ button.” You will find the “Print Friendly” button in the top right hand corner above your school name.

    OSPI staff will review the Standard Certificate of Compliance and, if appropriate, forward a recommendation for approval to the State Board of Education (SBE). OSPI will send a certificate of approval, on behalf of the SBE, to the school following action at the July 2014 SBE meeting.

    Failure to comply with the approval process requirements will move your school status to that of an “unapproved private school.” To again be an approved private school, you must submit an initial application for approval and resubmit all required forms, including new health and safety inspection, fire safety inspection, a brief synopsis of the curriculum taught at each grade level, and a copy of the most recent student, parent, or faculty handbook in paper form.

    Teacher Certification Recommendation for Approved Private Schools
    When a Washington State certificated teacher moves from the private to the public school system, state law recognizes teacher service in an approved private school in computing a new hire’s placement on the salary schedule in the public school system. We highly recommend that you include the following qualification when you place a job announcement.
    This position requires Washington State certification or meets requirements consistent with chapter 180-90 WAC.

    Statutes and Regulations that Apply to Private School Approval in the State of
    Links to the private school laws, uniform entry qualifications, courses of study and equivalencies, high school graduation requirements, pupil immunization requirements, health measures, and professional certification (continuing education requirements) are available online at http://www.k12.wa.us/PrivateEd/Priva...plication.aspx.

    This memorandum is also available on the OSPI Web site at http://www.k12.wa.us/BulletinsMemos/memoranda2014.aspx.
    This article was originally published in blog: OSPI- Private School Annual Approval - Action Required by June 10 started by Smith

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