• OSPI: Weapons Reporting for 2014 - 2015 due July 15, 2015

    Dear School Leaders,

    With principal transitions occurring throughout June, please do not forget the OPSI Compliance Weapons Reporting. This is the responsibility of the current school leader.

    ALL private schools, including those closing at the end of this school year, are required to complete the weapons report in EDS (https://eds.ospi.k12.wa.us/login.aspx) by July 15, 2015. The application is now open. If you have any questions or problems, contact me immediately. Schools cannot submit data until after the last day of school.

    Laura Moore
    Private Education, OSPI
    PO Box 47200, Olympia WA 98504-7200
    P: 360.725.6433 (line 1)
    F: 360.664.3575
    Laura.Moore@k12.wa.us

    MEMORANDUM NO: 028-15 SECONDARY EDUCATION & STUDENT SUPPORT

    TO: Private School Administrators and Superintendents
    FROM: Randy I. Dorn, State Superintendent of Public Instruction
    RE: 2014–15 Weapons Data Collection in Approved Private Schools

    CONTACT: Laura Moore, Program Coordinator, Private Education
    360-725-6433, Laura.Moore@k12.wa.us

    Mike Donlin, Program Supervisor, Safety Center
    360-725-6041, Mike.Monlin@k12.wa.us Agency TTY: (360) 664-3631

    State and Federal Requirements
    State and federal laws require each approved private school to report to the Office of Superintendent of Public Instruction (OSPI) all known incidents involving the possession of weapons on school premises, transportation systems, or in areas of facilities while being used exclusively by private schools. The Weapons in Schools Data must be provided to OSPI by Wednesday, July 15, 2015.

    OSPI provides information of reported incidents of weapons in private schools to the Washington State Legislature each year, as required by legislative action.

    Private School Reporting Requirements
    The reporting requirements and definitions are identical to last year. A private school’s data collection is not complete until it has been entered into the Education Data System (EDS). The default for 2014–15 will be “We had no firearm, knife, or weapon reports this year.” If you have no weapons to report, click submit and your report is complete.

    Approved private schools are not required to submit data regarding student behavior.

    EDS Application for Private School Weapons Reporting
    When you open the application in EDS, you will open to the application in a similar fashion as you do when completing the P105B reporting form. You will have the ability to save information and return at a later time to complete. In order for the information to be accepted, you must click the “submit” button when the form is completed. You will also have the ability to see what was submitted in prior years.

    Helpful Hints for Reporting and Accessing the Data Collection System
    · EDS portal is available at https://eds.ospi.k12.wa.us/login.aspx, go to Behavior and Weapons under your applications list beginning May 1. This will direct you to the application, Behavior and Weapons.
    · Click on your school name. When the page opens for you, click on “Certification” at the top of the page. If you have no incidents to report, click on the “submit” button. If you have incidents to report, provide the type of incident and how it was resolved.
    · Data submissions must be completed by July 15, 2015.
    · Schools cannot submit data until after the last day of school.
    · Print a hard copy for your school report before submitting your final data.
    · The school is responsible for missing, incomplete, or inaccurate data. Please check your data carefully; it will be published on the OSPI website and provided to the legislature.
    · Hard copy submissions will not be accepted.

    Access to the Electronic Data Collection System
    The EDS portal (https://eds.ospi.k12.wa.us/login.aspx) allows users to securely login using a username (email address) and password combination. If you, as head of the school, do not have a username and password, contact Laura Moore via email at Laura.Moore@k12.wa.us. If you are designating someone else to complete the form, send Laura an email requesting a specific person (name of person and email address) be allowed access in EDS.

    If you have questions regarding the contents of this memorandum, you may contact Mike Donlin, Program Supervisor, School Safety Center, at 360-725-6041 or email Mike.Donlin@k12.wa.us.

    Technical questions related to accessing the EDS website should be directed to OSPI’s Customer Support at CustomerSupport@k12.wa.us or 1-800-725-4311. When you call, select the IT support option to leave a message when prompted.

 
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